Procurement Administrator
The role is responsible for the timely and efficient procurement of materials for the manufacture of automated equipment.
Responsibilities include the following:
- Input orders into Sage finance software, seek approval per procedures and email PO details to supplier
- Monitor progress of orders, updating both system and project manager of changes
- Keep relevant personnel aware of progress of orders, highlighting any delays or changes to plan
- Keep agreed account terms with suppliers updated
- Set up new client accounts on Sage, maintaining correct information, keeping records, and archiving data
- Review purchasing reports as relevant
- Follow through on any discrepancies regarding deliveries, contact suppliers and confirm delivery date of short items
- Effectively co-ordinate the ordering of materials for both Mechanical and Electrical trolleys on work-shop floor
- Provide back-up support to Stores Administrator as necessary to efficiently manage and record on systems (GRN) all incoming deliveries
- Interact with our suppliers and in-house teams and provide a timely and relevant response to all queries
- Manage customer orders for spares materials
Educational, Experience, Skills & Competencies:
- Leaving Certificate
- Prior relevant experience including:
- Familiarity with processes in a busy office environment
- Good understanding of Excel, prior use of Sage an advantage
- Prior procurement experience advantageous
- Excellent oral and written communication skills
- Willing to take ownership
- Self-starter with good attention to detail