Department: Finance, Quality, HR & Admin

Procurement Administrator

The role is responsible for the timely and efficient procurement of materials for the manufacture of automated equipment.

Responsibilities include the following:

  • Input orders into Sage finance software, seek approval per procedures and email PO details to supplier
  • Monitor progress of orders, updating both system and project manager of changes
  • Keep relevant personnel aware of progress of orders, highlighting any delays or changes to plan
  • Keep agreed account terms with suppliers updated
  • Set up new client accounts on Sage, maintaining correct information, keeping records, and archiving data
  • Review purchasing reports as relevant
  • Follow through on any discrepancies regarding deliveries, contact suppliers and confirm delivery date of short items
  • Effectively co-ordinate the ordering of materials for both Mechanical and Electrical trolleys on work-shop floor
  • Provide back-up support to Stores Administrator as necessary to efficiently manage and record on systems (GRN) all incoming deliveries
  • Interact with our suppliers and in-house teams and provide a timely and relevant response to all queries
  • Manage customer orders for spares materials

Educational, Experience, Skills & Competencies:

  • Leaving Certificate
  • Prior relevant experience including:
    • Familiarity with processes in a busy office environment
    • Good understanding of Excel, prior use of Sage an advantage
    • Prior procurement experience advantageous
  • Excellent oral and written communication skills
  • Willing to take ownership
  • Self-starter with good attention to detail

Stores Assistant

The primary role will be to assist the Stores department in the efficient operation of the stores room including procurement of all materials, ensuring that they are stored in the correct locations and all paperwork is correct and entered into the KAON Automation material handling software. 

While the role is primarily Stores based, the job holder will also assist machine build technicians with mechanical machine assembly as necessary.

Primary duties will include:

  • Manage all incoming deliveries
  • Check quantities and quality check
  • Record deliveries on system
  • Manage stock levels
  • Conduct stock takes
  • Input orders into system, seek approval per procedures and email PO details to supplier
  • Monitor progress of orders, updating system and stores manager of changes
  • Keep the stores area tidy and clean
  • Assist mechanical machine assembly when necessary

Educational, Experience, Skills & Competencies

  • Prior experience not necessary
  • Ability to work on own initiative and must be proactive
  • Ability to meet deadlines
  • Common sense approach with attention to detail
  • Excellent time management
  • Experience using Microsoft Office Excel and Sage an advantage
  • Interest in mechanics and / or machinery an advantage

Quality Assurance Engineer

The Quality Assurance Engineer is responsible for providing quality support throughout the project lifecycle of manufactured automated equipment. This includes working with a wider team of professionals, with the overall aim of making sure the that the product meets quality and customer expectations, as it moves through each phase of the project lifecycle.

Key Responsibilities: 

  • Overall responsibility for machine quality. This will include:
    • Reviewing and approving documentation required at each stage of the project lifecycle – FDS, SOP’s, Project checklists, BOM’s, User Manual pack etc.
    • Creation of internal test documentation and ensuring all machines are inspected and tested to meet customer requirements.
    • Issuing and controlling Electrical and Pneumatic drawings.
    • Reviewing and approving all test documentation associated with product and ensuring it adheres to Good Documentation Practices (GDP). 
    • Where required, support customers validation activities during SAT.
    • Final review of machines prior to shipment.
    • Where required, arrange and facilitate lessons learnt meetings and log any findings.
  • Participate and lead investigations (CAPA), involving but not limited to collecting, identifying and analysing information, investigating product and quality problems and identify effective corrective actions.
  • Close out actions documented on the Company Action List within agreed timeframe.
  • Ensuring training records are maintained to ensure all employees trained on new or changed procedures.
  • Participate and lead process improvements.
  • Other responsibilities may be assigned from time to time as needed, based on the evolution of the company and the requirements of the department.

Person specification: 


•     A bachelor’s degree in Quality, Engineering or Science.                       

Relevant Experience and Knowledge 

  • At least 3 years’ relevant experience working in a GMP environment with experience of implementing relevant systems and processes.
  • Excellent leadership skills as well as interpersonal skills, both written and verbally.
  • Experience working across a number of departments, liaising with department managers to come to appropriate decisions.
  • Experience in validation activities an advantage.
  • Experience with ISO 9001 or similar quality standards desirable. 

Skills and Competencies 

  • Strong interpersonal and communication skills, including effective influencing skills. 
  • Technical writing experience.  Strong attention to detail and accuracy.
  • Evidence of strong organisational, planning and time management abilities. 
  • Desire to learn new tasks.
  • Results focused and ability to work on own initiative and work well under pressure.
  • Computer literate in the use of MS Office.  

Our Locations

Unit 10
Rathrippon Business Park
Collooney, Sligo
Ireland, F91 HPP9

Unit 20
Euro Business Park
Little Island, Cork
Ireland, T45 CF10

Get in Touch

Kaon Automation Limited
Registered Address: 10 Rathrippon Business Park, Collooney, Co Sligo, F91 HPP9, Ireland.
Registered in Ireland. CRO number: 428472. VAT / EORI number: IE9577549D.

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